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Aerial view of campus

Welcome to the Office of Special Events & Protocol

Learn about planning events at Stanford

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Panel discussion in Memorial Auditorium for the Global Entrepreneurship Summit.

Our Services

OSEP offers guidance and assistance to faculty and staff planning events at Stanford. We can advise you on all aspects of event planning and connect you to the right resources to help make your event a success.

Families and their students gather at the many community center celebrations around campus, here the Chicanx/Latinx New Student and Family welcome takes place at Old Union.

Plan Your Event

We understand that planning an event at Stanford, big or small, can be a daunting task. Our goal is to help make it easier by providing the tools, resources and policies you need for each step along the way.

Roundtable at Stanford in Maples Pavilion.

Event Policy Guide

It is important to understand the university-wide policies and guidelines you need to follow when planning your event. Learn about the policies in place for all faculty, staff, students and organizations planning events at Stanford.

Student Event Planners

If you are a recognized student organization with event planning or policy questions, please reach out to the Office of Student Engagement (OSE) and meet with their advisors. You can also view their website for additional information, guidelines and resources.