Events and Gatherings Space Use Policy AY 2021-22
In academic year 21-22 the university will experience unusual constraints on space due to classroom renovations and the greater than usual number of students in the first-year class. This will require our community to be flexible and adjust systems, policies, and procedures to accommodate the teaching and research needs of the institution. We will need to prioritize spaces for curricular use, which we anticipate taking place over a greater portion of the day than in the past, including evening hours.
We recognize this will be a challenge for our community. While we must accommodate the academic needs of the University, we want to emphasize the importance of gatherings and convenings that occur outside of traditional classroom settings. These offer important informal moments of learning, ideation, connection, and community, and are crucial components of the mission of the University. We will work to make spaces available where possible for events and informal gatherings. We will also encourage and support use of spaces, including outdoor spaces, that have not been active in the past by, for example, providing event planners with a list of identified spaces available for gatherings.
Note that as of June 1, 2021, events are required to comply with public health event modifications but only events over 500 people are required to register with EH&S for compliance with health and safety regulations. Also note that indoor student parties are prohibited until October 8, 2021. This and the other policies in this document are subject to change as conditions shift.
AY21-22 space use policies for events and gatherings