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New Events and Gatherings Space Use Policy for Academic Year 2021-22 

In academic year 21-22 the university will experience unusual constraints on space and will need to prioritize spaces for curricular use. Read the new Space Use Policy for Events and Gatherings in Academic Year 21-22.
 

IMPORTANT: COVID-19 and Event-Related Updates

Please review the updated event guidance and latest announcements on the Health Alerts website regularly as the site is updated often and reflects the most current policies and guidelines.

Special Events

There are many different types of special events that happen regularly on the Stanford campus. Most special events are complex and require an extra level of consideration as to the impacts they will have on the campus and the resources that will be required. Typically, a special event will have special circumstances that would require the event organizer to work with our office to plan the event.

It is important to understand the relevant policies and requirements and engage with the appropriate campus departments and offices before moving forward with the planning process.

Types of Special Events

Related Policies

Approvals Required

High-profile guests or visiting dignitaries

  • Heads-of-state or high-ranking government officials and delegations
  • Events featuring recognizable or well-known celebrity guests/speakers

Events Requiring Security or Extraordinary Resources

Submit the Dignitary and High-Profile Event Proposal Form.

High-impact events

  • Music concerts, film or television events
  • Major conferences or athletic events
  • Events attended by large crowds (500+)
Events Requiring Security or Extraordinary Resources

Submit the Dignitary and High-Profile Event Proposal Form.

Outdoor events on campus streets

  • Runs, races, rides and walks
  • Parades
  • Other events using campus streets

Runs, Rides, Walks, and Outdoor Events on Campus Streets

Submit an application for use of campus streets (SUNet ID required).

Student Events

Any special event planned by a student organization.

Office of Student Engagement

Contact Office of Student Engagement (OSE) for approvals.