Plan Your Event
This page provides a summarized view of the things to consider when planning an event at Stanford. Each linked page or section will have detailed information about the topic and policies that may apply. If you have questions about the planning process or policies, contact our office.
Who Can Help?
An overview of the various departments that can help plan events. A list of campus partners and the services they provide.
Planning Guide
The basic requirements for planning events at Stanford. Resources and tools to help with the planning process.
Special Events
Highlights different types of special events and any special requirements those events may have.
Planning Accessible Events
Guidelines and resources to ensure your event is inclusive and accessible for all attendees.
Planning Sustainable Events
Planning tips and resources to help make your events more sustainable, saving resources, time, and money.
Virtual and Hybrid Event Planning
Virtual events are a great way to share and connect with audiences all over the globe.
Virtual and Hybrid Event Planning
Virtual Event Structure and Audience
Virtual Event Platforms, Security and Accessibility
Virtual Event Team Roles, Presenter Tips, and Troubleshooting
Venue Reservations
Explains the process for reserving space on campus and an overview of freqently requested venues.
Venue Preparation
Explanation of the work orders that need to be placed for every event.
Equipment Rentals
A list of the different types of equipment commonly rented for events.
Catering and Alcohol
Reviews the options and policies for having catering and alcohol at events.
Safety and Security
Details the safety and security requirements for events at Stanford.
Parking and Transportation
Organize event parking, shuttles and alternative transportation options.
Ticketing and Promotion
Various ticketing and registration services approved for use at Stanford. Options and ideas for promoting events.
Photography and Video
Policies and information for filming and photographing events.