Skip to content Skip to navigation

IMPORTANT: COVID-19 and Event-Related Updates
Please review the updated event guidance and latest announcements on the Health Alerts website regularly as the site is updated often and reflects the most current policies and guidelines.

New Events and Gatherings Space Use Policy for Academic Year 2021-22
In academic year 21-22 the university will experience unusual constraints on space and will need to prioritize spaces for curricular use. Read the new Space Use Policy for Events and Gatherings in Academic Year 21-22.

Plan Your Event

A reception is staged in front of Memorial Church in the Main Quadrangle.

This page provides a summarized view of the steps and things to consider when planning an event at Stanford. Each page or section will have detailed information about the topic and policies that may apply. If you have questions about the planning process or policies, contact our office.

Who Can Help?

An overview of the various departments that can help plan events. A list of campus partners and the services they provide.

Planning Guide

The basic requirements for planning events at Stanford. Resources and tools to help with the planning process.

Special Events

Highlights different types of special events and any special requirements those events may have.

Venue Reservations

Explains the process for reserving space on campus and an overview of freqently requested venues.

Venue Preparation

Explaination of the work orders that need to be placed for every event.

Equipment Rentals

A list of the different types of equipment commonly rented for events.

Press and Media

Guidance for working with the press and media at events.

Ticketing and Promotion

Various ticketing and registration services approved for use at Stanford. Options and ideas for promoting events.

Safety and Security

Details the safety and security requirements for events at Stanford.

Parking and Transportation

Organize event parking, shuttles and alternative transportation options. 

Catering and Alcohol

Reviews the options and policies for having catering and alcohol at events.

Photography and Video

Policies and information for filming and photographing events.