Event Planning Guide

Who can plan events at Stanford

Only officially recognized Stanford departments and organizations may plan and host events at Stanford. Those who plan events at Stanford are considered to be Event Organizers.

Read the Stanford Event Organizer Requirements policy for more information.

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Stanford Event Organizers must be one of the following:

Stanford academic departments, schools and institutes
Administrative offices within and operating on behalf of the university
Non-academic departments recognized by the President's Office, such as Athletics
University student groups registered with and approved by Office of Student Engagement

Stanford Event Organizer cannot be:

Individual members of the Stanford community: faculty, staff or student body acting as individuals in providing their name to a group simply so that they can plan an event and use campus facilities
University individuals who wish to use of space for private events not related to university business
Individuals, groups or organizations (commercial or non-profit) who are unaffiliated with the university

This page provides a summarized view of policies and guidelines for events at Stanford. Additional event planning checklists and guides can be found on the SERENE website. Each linked page or section will have detailed information about the topic and policies that may apply. If you have questions about the planning process or policies, contact our office.