Equipment Rentals
Depending on your event and your venue’s available resources, you may need to rent equipment such as tables, chairs, A/V and lighting, staging, tents, umbrellas, and decor. When renting equipment, don't forget to account for costs such as labor for delivery, setup, teardown, technical support, and any required permits.
Types of equipment
Equipment that is commonly rented for events includes:
- Tables and chairs
- A/V, tech and lighting
- Stage
- Tents and umbrellas
- Decor
Where to rent
Many items can be rented through Event Services; however, some items may need to be obtained through an outside vendor. Be sure that if working with any, you obtain a certificate of insurance.
Stanford Event Services
Most departments work with Event Services for rental equipment. Browse their catalog and submit requests as early as possible, as availability is often limited during busy periods.
Outside vendors
For specialty items (e.g., large tents, golf carts), you may need to work with external vendors. Event Services may be able to assist with referrals. The SERENE Discovery Tool is also a helpful resource for sourcing vendors approved by Stanford.