Planning Guide

Planning an event at Stanford can be an involved process. There are several requirements to be aware of before planning can begin.

Stanford Event Organizers

Only officially recognized Stanford departments and organizations may plan and host events at Stanford. Those who plan events at Stanford are considered to be Event Organizers.

Stanford Event Organizers must be one of the following:

• Stanford academic departments, schools and institutes
• Administrative offices within and operating on behalf of the university
• Non-academic departments recognized by the President's Office, such as Athletics
• University student groups registered with and approved by Office of Student Engagement

Stanford Event Organizer cannot be:

• Individual members of the Stanford community: faculty, staff or student body acting as individuals in providing their name to a group simply so that they can plan an event and use campus facilities
• University individuals who wish to use of space for private events not related to university business
• Individuals, groups or organizations (commercial or non-profit) who are unaffiliated with the university

Read the Stanford Event Organizer Requirements policy for more information.

Introduction to Event Planning