Stanford Office of External Relations
Special Events & Protocol
Office of the President

Vendor Guide

*Note: Inclusion on this list does not constitute an endorsement and does not guarantee vendors are currently approved in the Stanford system. This information is subject to change without notice.

To assist with planning, we have compiled links to lists of creative service vendors that have been used by Stanford groups and departments in the past. We also recommend using the SERENE Discovery Tool to find vendors sourced from Stanford event planners themselves. Using the vendors listed or linked on this page is not required, and event planners should do their own outreach to determine if the vendor is able to meet the requirements for specific event needs.

Find vendors on SERENE

Explore services and vendors sourced by the Stanford event planning community, including vendors for:

  • Florals
  • Decor Accents
  • Photobooths
  • Equipment Rentals
  • Game Rentals
  • Transportation
  • And more!
Find vendors on SERENE (SUNet ID required)

Equipment Rentals

Most departments work with Event Services for rental equipment. Browse their catalog and submit requests as early as possible, as availability is often limited during busy periods.

For specialty items (e.g., large tents, golf carts), you may need to work with external vendors. Event Services may be able to assist with referrals. The SERENE Discovery Tool is also a helpful resource for sourcing vendors approved by Stanford.

Visit the Event Services website

Printers and Designers

Are you planning to print a program for your event? Do you need signs or banners for your event? Are you looking for a graphic designer to assist you with layout of your printed or digital materials? The Communicators Resources website has a list of recommended printers and designers. 

Reminder: Be sure you are following the brand guidelines for logos, colors, and type as outlined on the Identity Guide.

See the list of printers (SUNet ID required)

See the list of designers (SUNet ID required)

Swag and Stanford branded items

If you plan to give away any items that feature the Stanford trademarks, you must use an approved licensed vendor. The list of vendors who have been approved to produce custom products purchased by campus groups to be given away is available on the Communicator Resources website. Be sure to review the notes at the top of the page as well as the Trademark licensing and use policy. If you have questions or don’t find what you’re looking for contact Stanford Trademark Licensing at trademark_licensing@stanford.edu for recommendations or to discuss your specific product needs. 

See the list of approved licensed vendors (SUNet ID required)

The Stanford Bookstore also offers Stanford merchandise available for purchase. 

See the Stanford Bookstore website