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Hybrid Events

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A hybrid event is not necessarily as simple as streaming video of your in-person event online. Overall, aim to make both the virtual and in-person elements feel like part of the same event by creating content and programming to reach both audiences equally and bring everyone together.

If you are live-streaming any in-person programming:

  • Have a dedicated Internet connection for the video stream separate from the attendee network traffic
  • Isolate audio from the speakers and minimize background noise from the audience
  • Whatever virtual platform you may use should have the ability to incorporate the livestreamed video
  • How can your venue support these needs?

Present an engaging experience for both virtual and in-person attendees by utilizing tools and technology such as:

  • Q&A or polling programs - both audiences can submit their questions or responses to polls via a website or application. Stanford has free access to Poll Everywhere or you can use a paid service like Slido
  • Networking opportunities - public and private chats or virtual lobbies or rooms where attendees can connect directly with each other (be mindful to have security measures in place)
  • Breakout sessions - collaboration between virtual attendees in smaller groups during times where in-person attendees may be working in groups
  • Exhibition booths - schedule appointment times for virtual attendees to meet with exhibitors or distribute virtual swag
  • Social media - use hashtags and engage attendees to share highlights from the event to your social channels

Event team roles:

  • Dedicated event team support for virtual attendees
  • Livestream production team - could also include venue IT support


  • Keep in mind the length of the programming, especially for those attending virtually, to prevent fatigue
  • Record programs for asynchronous viewing
  • Alternative programming for virtual attendees, say during a lunch networking session