Campus Partners Guide

There are many departments you will work with as you plan events at Stanford. Below is a general list of university offices and departments and a brief overview of the services they provide. This list is not comprehensive.

Service	Department	Related Policies and Pages
Student planned events	Office of Student Engagement (OSE)	OSE Event Planning Policies Page
High-impact events Visiting dignitaries or high-profile guests	Office of Special Events & Protocol (OSEP)	Dignitary and High-Profile Event Proposal Form Events Requiring Security or Extraordinary Resources Policy
Venue reservations Scheduling	Registrar’s Office	Event Organizer Requirements Policy Limited Event Dates Policy Venue Reservation Page Venue Guide
Equipment rentals Tenting Audio/visual services	Event Services	Equipment Rentals Page Noise and Amplified Sound Policy Tenting on Campus
Disability-related accommodations Accessibility	Diversity & Access Office	Disability Accommodations
Catering Banquets Conferences	Residential & Dining Enterprises (R&DE) Stanford Hospitality & Auxiliaries Stanford Conferences	Catering and Alcohol Page Alcohol Service and Licensing Requirements Policy Food and Beverage Permits Policy
Custodial services Facility management Outdoor maintenance Trash, recycle and composting	Land, Buildings & Real Estate (LBRE) Buildings & Grounds Maintenance (BGM) PSSI	Venue Preparation and Clean-Up Page
Safety and security Traffic control	Department of Public Safety (DPS)	Events Requiring Security or Extraordinary Resources Policy Security Page
Parking reservations Shuttle services	Stanford Transportation	Parking and Transportation Page Tour Bus Protocol Policy
Public health and safety Emergency preparedness Code compliance inspections	Environmental Health & Safety (EHS)	Emergency Preparedness page COVID-19 Information for Event Planners Health Alerts
Ticketing Registration	Stanford Ticket Office	Ticketing and Registration Page Ticketing Requirements Policy
Branding/Logos Event Marketing Creative Resources	Stanford Identity Guide Stanford Trademarks Use and Licensing Stanford Communicators	Stanford Name Use Guidelines Marketing and Promotion page
Custom mapping Construction info	Maps & Records	Tenting on Campus Current Construction Projects
Green event planning	Sustainable Stanford	Sustainable Event Planning
Press and media Publicity News stories	University Communications Stanford News Service	Film, Photography and Video Requests Policy Visitors and Privacy Policy Press and Media Page
Video production Live webcasts Event recording	Stanford Video Event Services	Film, Photography and Video Requests Policy Photography and Video Page
Website development	Stanford Web Services	Stanford Online Accessibility Policy
Virtual event support Webinars	University IT Stanford Conferences	Virtual and Hybrid Event Planning Pages
Visitor information	Visitor Information Services	Visitors and Privacy Policy

Campus Partners Guide

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