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Campus Partners Guide

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There are many departments you will work with as you plan events at Stanford. Below is a general list of university offices and departments and a brief overview of the services they provide. This list is not comprehensive.

Service

Department

Related Policies and Pages

Student planned eventsOffice of Student Engagement (OSE)OSE Event Planning Policies Page
High-impact events

Visiting dignitaries or high-profile guests
Office of Special Events & Protocol (OSEP)Dignitary and High-Profile Event Proposal Form

Events Requiring Security or Extraordinary Resources Policy
Venue reservations

Scheduling
Registrar’s OfficeEvent Organizer Requirements Policy

Limited Event Dates Policy

Venue Reservation Page

Venue Guide
Equipment rentals

Tenting

Audio/visual services
Event ServicesEquipment Rentals Page

Noise and Amplified Sound Policy

Tenting on Campus
Disability-related accommodations

Accessibility
Diversity & Access OfficeDisability Accommodations
Catering

Banquets

Conferences
Residential & Dining Enterprises (R&DE)

Stanford Hospitality & Auxiliaries

Stanford Conferences
Catering and Alcohol Page

Alcohol Service and Licensing Requirements Policy

Food and Beverage Permits Policy
Custodial services

Facility management

Outdoor maintenance

Trash, recycle and composting
Land, Buildings & Real Estate (LBRE)

Buildings & Grounds Maintenance (BGM)

PSSI
Venue Preparation and Clean-Up Page
Safety and security

Traffic control
Department of Public Safety (DPS)Events Requiring Security or Extraordinary Resources Policy

Security Page
Parking reservations

Shuttle services
Stanford TransportationParking and Transportation Page

Tour Bus Protocol Policy
Public health and safety

Emergency preparedness

Code compliance inspections
Environmental Health & Safety (EHS)Emergency Preparedness page

COVID-19 Information for Event Planners

Health Alerts
Ticketing

Registration

Stanford Ticket Office

UIT CVent

Ticketing and Registration Page

Ticketing Requirements Policy

Branding/Logos

Event Marketing

Creative Resources

Stanford Identity Guide

Stanford Trademarks Use and Licensing

Stanford Communicators

Stanford Name Use Guidelines

Marketing and Promotion page 

Custom mapping

Construction info
Maps & RecordsTenting on Campus

Current Construction Projects
Green event planningSustainable StanfordSustainable Event Planning
Press and media

Publicity

News stories
University Communications

Stanford News Service
Film, Photography and Video Requests Policy

Visitors and Privacy Policy

Press and Media Page
Video production

Live webcasts

Event recording
Stanford Video

Event Services
Film, Photography and Video Requests Policy

Photography and Video Page
Website developmentStanford Web ServicesStanford Online Accessibility Policy
Virtual event support

Webinars
University IT

Stanford Conferences
Virtual and Hybrid Event Planning Pages
Visitor informationVisitor Information ServicesVisitors and Privacy Policy