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Campus Partners Guide

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There are many departments you will work with as you plan events at Stanford. Below is a general list of university offices and departments and a brief overview of the services they provide. This list is not comprehensive.

Service

Department

Related Policies and Pages

Student planned events

Office of Student Engagement (OSE)

OSE Event Planning Policies Page

High-impact events

Visiting dignitaries or high-profile guests

Office of Special Events & Protocol (OSEP)

Dignitary and High-Profile Event Proposal Form

Events Requiring Security or Extraordinary Resources Policy

Venue reservations

Scheduling

Registrar’s Office

Event Organizer Requirements Policy

Limited Event Dates Policy

Venue Reservation Page

Venue Guide

Equipment rentals

Tenting

Audio/visual services

Event Services

Equipment Rentals Page

Noise and Amplified Sound Policy

Tenting on Campus

Disability-related accommodations

Accessibility

Diversity & Access Office

Disability Accommodations

Catering

Banquets

Conferences

Residential & Dining Enterprises (R&DE)

Stanford Hospitality & Auxiliaries

Stanford Conferences

Catering and Alcohol Page

Alcohol Service and Licensing Requirements Policy

Food and Beverage Permits Policy

Custodial services

Facility management

Outdoor maintenance

Trash, recycle and composting

Land, Buildings & Real Estate (LBRE)

Buildings & Grounds Maintenance (BGM)

PSSI

Venue Preparation and Clean-Up Page

Safety and security

Traffic control

Department of Public Safety (DPS)

Events Requiring Security or Extraordinary Resources Policy

Security Page

Parking reservations

Shuttle services

Stanford Transportation

Parking and Transportation Page

Tour Bus Protocol Policy

Public health and safety

Emergency preparedness

Code compliance inspections

Environmental Health & Safety (EHS)

Emergency Preparedness page

COVID-19 Information for Event Planners

Health Alerts

Ticketing

Registration

Stanford Ticket Office

Ticketing and Registration Page

Ticketing Requirements Policy

Custom mapping

Construction info

Maps & Records

Tenting on Campus

Current Construction Projects

Green event planning

Sustainable Stanford

Sustainable Event Planning

Press and media

Publicity

News stories

University Communications

Stanford News Service

Film, Photography and Video Requests Policy

Visitors and Privacy Policy

Press and Media Page

Video production

Live webcasts

Event recording

Stanford Video

Event Services

Film, Photography and Video Requests Policy

Photography and Video Page

Website development

Stanford Web Services

Stanford Online Accessibility Policy

Virtual event support

Webinars

University IT

Stanford Conferences

Virtual and Hybrid Event Planning Pages

Visitor information

Visitor Information Services

Visitors and Privacy Policy