To minimize the impact on the university, care should be taken to avoid scheduling events during certain times of the year. Reviewing the Registrar's academic calendar is recommended when deciding on a date for your event.
In general, events should not occur:
- During the week before or week of final exams (see the End-Quarter Policy)
- During the week before or week of university "Big 5" events
- During university holidays
- During winter closure
It is also recommended to review the Stanford Event calendar to avoid conflicting with other major events happening at the university.
Please note: there may be additional scheduling restrictions when reserving a venue through 25Live.