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New Events and Gatherings Space Use Policy for Academic Year 2021-22 

In academic year 21-22 the university will experience unusual constraints on space and will need to prioritize spaces for curricular use. Read the new Space Use Policy for Events and Gatherings in Academic Year 21-22.
 

IMPORTANT: COVID-19 and Event-Related Updates

Please review the updated event guidance and latest announcements on the Health Alerts website regularly as the site is updated often and reflects the most current policies and guidelines.

Food and Beverage Permits

A delicious lunch is a time-honored part of the Multicultural Springfest.
Linda A. Cicero / Stanford News Service

A Temporary Food Facility (TFF) permit is required for ALL non-permanent event booths, food trucks, or tents used in which food or beverage (unpackaged or pre-packaged) is:

  • Being sold
  • Being prepared on site
  • Given away free as samples to attendees

ALL application forms and fees must be submitted together by the Stanford event organizer, to the Santa Clara County Department of Environmental Health, at least 2 weeks prior to the event in person or by mail. 

Stanford Event Organizers are also responsible for contacting the Stanford Fire Marshal for any related booth, tent and fire permits that may be required.

The Stanford Event Organizer must be on site during the event and has oversight responsibility to ensure university policies and proper food service protocols are followed.

  • Food and beverages may be sold OR given away in connection with a campus event if the proper food and facility permits are obtained.
  • Sales of food and beverages on campus must include all applicable federal, state, county and local tax fees, laws and ordinances.
  • Departments and student groups planning to give free food away to attendees ALSO need a permit from the County of Santa Clara, and must follow the same prudent guidelines as if food and beverages were being sold.
  • Catering companies participating in your event should also have all applicable permits. Please ensure that these vendors have the appropriate paperwork.
  • Student groups MUST obtain initial approval for their event from Office of Student Engagement (OSE).

Tools for successful planning

For further information regarding permits and other food service requirements, please contact:

Santa Clara County Department of Environmental Health 
1555 Berger Drive, Suite 300
San Jose, CA 95112-2716 
Phone: 408-918-3400
www.ehinfo.org

Please note: Certain risk management and university policies may apply depending on the event. If you have questions, please contact:

Office of Special Events & Protocol
stanfordevents@stanford.edu
650-724-1387

 

The information on this website is meant as a general overview. Please be sure to read and understand the full policy documents for all of the policies that may apply to your event. Please also be sure to check for important announcements and updates that may impact events on campus. If you have questions, please contact us