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New Events and Gatherings Space Use Policy for Academic Year 2021-22 

In academic year 21-22 the university will experience unusual constraints on space and will need to prioritize spaces for curricular use. Read the new Space Use Policy for Events and Gatherings in Academic Year 21-22.

IMPORTANT: COVID-19 and Event-Related Updates

Please review the updated event guidance and latest announcements on the Health Alerts website regularly as the site is updated often and reflects the most current policies and guidelines.

Photography and Video

Whether it is streaming your event live online or sharing images on social media, photographs and video are an important way to share your event with a wider audience. There are also a few things you need to keep in mind when organizing these tasks.

Film, Photography and Video Requests

Stanford places a high priority on the privacy of its students, faculty and staff and on avoiding disruptions that would detract from its teaching and research mission. To that end, certain restrictions are placed on the types of photography and filming requests that can be accomodated. Review the Film, Photography and Video Requests page on the University Communications website. You can also check out their Filming FAQ page for additional information.


If your event will have a speaker or presenter, you will also need to have them sign a release giving Stanford permission to record their presentation.

Online Speaker Release Form

You may also consider posting a sign at your venue notifying guests that the event will be photographed and/or filmed. You may also add consent to use attendee’s images and likeness is a condition of entry.

Example: Please be advised that this event will be filmed and official photographs may be taken for posting on the Stanford website and may be used in other university publications. By entering this event venue, you consent to Stanford University using your image and likeness.

Working with Stanford Video

Stanford Video is the go-to department on campus for event video services. Some of the services they provide are:

Contact Stanford Video to request services.

Liability insurance for vendors

If you plan to hire a photography or video production company, it is your responsibility to ensure they have appropriate liability insurance.