Vendor Guide

*Note: Inclusion on this list does not constitute an endorsement and does not guarantee vendors are currently approved in the Stanford system. This information is subject to change without notice.

To assist with planning, we have compiled a list of vendors, as well as links to lists of creative service vendors, that have been used by Stanford groups and departments in the past. Using the vendors listed or linked on this page is not required, and event planners should do their own outreach to determine if the vendor is able to meet the requirements for specific event needs.

Photographers & Videographers

Many departments and groups choose to hire photographers or videographers to capture their events. The Communicators Resources website has a list of recommended photographers and videographers available for reference. 

See the list of photographers (SUNet ID required)

See the list of videographers (SUNet ID required)

Photobooth Vendors

Florals and Decor

Florals and decor accents can make your event special. Here are some florists and other decor vendors that have been shared in the Stanford Event Planners Slack channel or from other recommendations.

Printers and Designers

Are you planning to print a program for your event? Do you need signs or banners for your event? Are you looking for a graphic designer to assist you with layout of your printed or digital materials? The Communicators Resources website has a list of recommended printers and designers. Reminder: Be sure you are following the brand guidelines for logos, colors, and type as outlined on the Identity Guide.

See the list of printers (SUNet ID required)

See the list of designers (SUNet ID required)

Swag and Stanford branded items

If you plan to give away any items that feature the Stanford trademarks, you must use an approved licensed vendor. The list of vendors who have been approved to produce custom products purchased by campus groups to be given away is available on the Communicator Resources website. Be sure to review the notes at the top of the page as well as the Trademark licensing and use policy. If you have questions or don’t find what you’re looking for contact Stanford Trademark Licensing at trademark_licensing@stanford.edu for recommendations or to discuss your specific product needs. 

See the list of approved licensed vendors (SUNet ID required)

The Stanford Bookstore also offers Stanford merchandise available for purchase. 

See the Stanford Bookstore website

Accessibility & Mobility Resources

For accessibility and mobility rentals and resource, please see the following links. For additional information, contact the Diversity and Access Office.

Wheelchair & Other Personal Mobility Device Rentals

Wheelchair Accessible Car/Van Rentals

Wheelchair Accessible Hotels

Other Disability-Related Event Support

Event Equipment Rentals