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New Events and Gatherings Space Use Policy for Academic Year 2021-22 

In academic year 21-22 the university will experience unusual constraints on space and will need to prioritize spaces for curricular use. Read the new Space Use Policy for Events and Gatherings in Academic Year 21-22.
 

IMPORTANT: COVID-19 and Event-Related Updates

Please review the updated event guidance and latest announcements on the Health Alerts website regularly as the site is updated often and reflects the most current policies and guidelines.

Food Trucks on Campus

Each weekday from 11 a.m. to 2 p.m., two food trucks park at the corner of Via Ortega and South Service Road, outside Y2E2.
Linda A. Cicero / Stanford News Service

With the exception of construction food trucks, mobile food vendors may only sell at times and campus locations approved by the Office of the Vice President for Business Affairs, Stanford Transportation and Department of Public Safety. Campus locations generally include the area encompassing Stanford's academic and residential community and all roads and parking lots which serve buildings occupied by primarily Stanford faculty, staff or students. Campus does not include parking lots exclusively serving buildings largely occupied by university lessees, such as Stanford Hospital, LPCH, Stanford Shopping Center and Stanford Research Park.

In order to meet university requirements for Mobile Food Vendors, food trucks must be engaged through Off the Grid. In addition to the requirements listed on the Mobile Food Vendors policy, all food trucks visiting campus through Off the Grid are required to have a fire inspection from the university Fire Marshal's Office.

Lead time should be a minimum of two weeks to arrange for an appropriate food truck and parking location. You must receive permission from Stanford Transportation for your planned parking site no later than 3 days in advance and preferably more.

Planning tips from Off the Grid

  • Minimums: Food trucks requested for special events typically require a minimum charge of $1,500-$3,000 which covers prep-time, travel and basic operating costs.
  • Trash: Vendors are generally equipped with waste bins (recycling, compost and landfill) so you can expect them to remove their own waste. Generally they do not have additional staff to bus and clean the dining space.
  • Signage: Each vendor has a unique approach to menu display with may include an 8.5" x 11" print out, chalkboard or magnet strip. The sponsor may want to print up some large format custom menus to create consistency for its event.
  • Logistics: Food trucks will generally arrive 30 minutes to one hour before service starts and will leave soon after the event is over. The trucks are roughly 25' long by 8' wide.
  • Vendor booking process: Each vendor is a small, independently owned business so there is not a master schedule showing all food truck availability. It is best for you to identify a few options and be flexible with your exact selection. In order to book a truck, please contact Off the Grid.
  • Cancellation: Sponsors should not cancel their commitment at the last minute. These are small businesses that rely on your business. Be considerate and meet your commitments.

Contacts and more information

Mobile Food Vendors at Stanford policy - Email Business Affairs with any questions

Food and Beverage Permits

Off the Grid - Email Chantal Call at chantal.call@offthegridsf.com

Stanford Transportation - Email eventparking@stanford.edu or 650-723-9362

Stanford University Fire Marshal's Office - Contact Martin Von Raesfel, University Fire Inspection Supervisor

The information on this website is meant as a general overview. Please be sure to read and understand the full policy documents for all of the policies that may apply to your event. Please also be sure to check for important announcements and updates that may impact events on campus. If you have questions, please contact us